Entering timesheets for works orders

The Timesheets option lets you post actual times and costs to works orders. This is similar to what you can do from Operation Times, but the information is entered from employee timesheets rather than a route card A report on the route of components and operations within production., job sheet or operation card A report providing details about the operation status..

All of the employees time can be entered on this window, even if it does not directly apply to a works order. The Non-Chargeable Time option lets you record these costs.

You must have set up records you need:

  • Labour Categories.
  • Employees.
  • Non-Chargeable Time.

To enter timesheets

Open: Works Orders > Processing > Enter Costs > Timesheets.

  1. Select the required Employee No. from the drop-down list.

    The employee's surname appears automatically.

  2. Enter the Date you want to use as a default for the breakdown entry.

  3. If you have selected Total/Analysis Checking on the Timesheets/Labels tab in works order settings, enter the total number of hours the employee has worked in this period.

    The hours analysed for the breakdown must equal the total hours entered here.

  4. You can enter:
    1. From the Enter Timesheets window, click in the W. Order No. column to display the Select Works Order and Stage window.
      • Select the works order from the drop-down list.
      • If you choose a one-off works order, select the stage from the Stage drop-down list.
      • Click OK.
    2. Click in the Op. Reference box, to display the Select Operation window.
      • Select the operation that this employee has performed. This is important so the works order can be progressed automatically.
      • Click OK.
    3. Enter the quantity completed.
    4. Enter the period of time taken for Labour, Machine and Setup.

    5. You can enter a Started and a Finished time, used to calculate the time spent on a works order. The duration is displayed in the Labour box.

      Manufacturing has a unique entry system for entering times. You can enter time in any of the following formats:

      Entering 65 displays 65h 0m (65 hours zero minutes).

      Entering 6{space}5 displays 6h 5m (6 hours 5 minutes).

      Entering 6h5m displays 6h 5m (6 hours 5 minutes).

      Entering 65m displays 1h 5m (1 hour 5 minutes).

    6. To enter rates and costs, click in the Costs column.

      The costs so far recorded against the entry are displayed, broken down over the various cost headings.

      • If you have decided not to use the employee rate for timesheets then the rate from the operation will be used.
      • You may also enter any notes on this window for information purposes only.
      • To save the details, click OK.
    7. Finish entering your timesheet details.
    1. From the Enter Timesheets window, click in the W. Order No. column.
      • To enter times and costs which apply to a works order, click in the W.Order No. column to display the Select Works Order and Stage window.
      • To enter times and costs which do not directly apply to any works order, enter NA in the W. Order No. column.

    2. Enter the labour time spent on this non-chargeable activity.

      Manufacturing has a unique entry system for entering times. You can enter time in any of the following formats:

      Entering 65 displays 65h 0m (65 hours zero minutes).

      Entering 6{space}5 displays 6h 5m (6 hours 5 minutes).

      Entering 6h5m displays 6h 5m (6 hours 5 minutes).

      Entering 65m displays 1h 5m (1 hour 5 minutes).

      3. Note: Machine, Setup and Completed are not relevant for non-chargeable entries.

    3. Click in the Costs column to enter rates and costs.

      Any costs so far recorded against the entry are displayed and broken down over the various cost headings.

      • If you have decided not to use the employee rate for timesheets then you will need to enter the rate of this activity manually. If you don't enter the rate manually, the cost of the time entered will already have been calculated.
      • Enter any notes on this window for information purposes only.
      • To save your details, click OK.
    4. Finish entering your timesheet details.

  5. Change the labour category, if required, by clicking in the Category Ref. box.

    Note: Changes only apply to this one entry. Further postings will use the category stored against the employee record. If you want to change the category the employee is assigned to, you can do this through the Employees module.

  6. Repeat the process for the other items until the timesheet has been entered.

  7. To post the timesheet, click Save.

    Note: If you have selected Timesheet Total/Analysis Checking in the Works Order Settings Timesheets/Labels tab, you will not be able to leave this window unless the breakdown hours analysed is equal to the total hours entered.

  8. You can also:

    1. Click Memorise.
    2. Enter a narrative to be associated with this timesheet.
    3. To save the timesheet with the narrative, click OK.
    1. Click Recall.
    2. Select the timesheet you want to recall.
    3. To recall the timesheet, click OK.

      4. The timesheet details are displayed. You can process the timesheet as normal.

    1. Click Recall.
    2. Select the timesheet you want to delete.
    3. To delete the timesheet, click Delete.
See also

Other tasks

Entering operation times

Posting non-stock and other expenses

View operation breakdown and details

Reference

Labour categories

Employees

Non-chargeable time categories

Timesheets/Labels (WOP settings)

Operation Times